SB Suite will perform bookkeeping and accounting for your business and process all relevant financial documents and data, including bank deposits, cancelled checks, credit card transactions, and cash receipts (“transactions”) provided to us on a catch-up and/or monthly basis. We provide non-audited compilations of information provided by you as the business owner. All of the transactions will be accounted for in our accounting system, generally on a cash-basis (unless otherwise instructed by you, or unless you are using our Full-charge services), where bank reconciliation, general ledger, trial balance, cash ledger, expense ledgers, and revenue ledgers will be provided to you on a catch-up and monthly basis. Simply send us all the information that is requested by us, and we do the rest. It is your responsibility to provide us with the proper documents on a timely basis. While every effort will be made to send you reminders of filing deadlines, if any, it is ultimately your responsibility, as the business owner, to send us all the required information on time, in order for us to properly complete and file any reports/returns on a timely basis. As part of our process, we will be emailing all completed or draft financial statements, such as Profit & Loss, Balance sheet, etc. for your review. We will make necessary changes that you request, and correct any errors that we may have made. If you do not notify us of any changes or errors within a reasonable time, we will assume that you agree to the financial statements completed by us, and no refunds of any fees will be given for work already performed, unless it is proven that even after attempts to correct any errors, or make any requested changes, the financials are not compliant with generally accepted accounting principles. Please note that change requests that are based on “preferences” of other accounting professionals, may be charged additional fees.
If you sign-up for our payroll services, SB Suite will provide complete payroll processing services. Our all-inclusive payroll service includes the following: payroll information processing, payroll checks, or direct deposits, quarterly payroll tax processing and deposits, pay-period specific reports, and year-end tax documentation (W-2s for then-active employees). Our payroll services may be rendered to you by SB Suite or a third party payroll provider with whom we may contract to provide these services to you. It is your responsibility, as the business owner, to provide us with your time sheet, if applicable, on a timely basis, in order for us to prepare your payroll timely. Depending on the delivery option you choose, you are required to provide us your employees’ information 2-3 business days prior to your paydate. SB Suite prepares your payroll checks (drawn on your own bank account) and delivers them to you (FedEx – shipping at FedEx cost), OR directly deposits the net pay amounts into each employee’s bank account (bank fee per direct deposit may apply). Please ensure that you email or fax us with your employees’ pay information at least 2 business days prior to payday (for checks) and 3 business days prior to payday for Direct Deposits. Our cut off time is 3PM each day for payroll processing. For direct deposits, SB Suite’s payroll provider will ACH debit the net payroll amount from your designated bank account, two days PRIOR to your scheduled payday. Your employees’ will receive direct deposits on the scheduled payday. Please ensure that your bank account is properly funded for this purpose. Should the attempted ACH direct deposit debit bounce back due to insufficient funds, your employees’ scheduled direct deposits will be stopped, until we can verify the sufficiency of funds. Upon the first of such occurrence, we will require that your bank accounts have sufficient funds for the total direct deposit amount for the next payperiod, at least three to five full business days prior to your scheduled payday. SB Suite’s Payroll Service impounds all employee payroll tax deductions, as well as the employer’s tax requirements, by issuing a check for the amount of taxes to be impounded onto our payroll account, and deposit them on your behalf when due.
Tax Preparation Services
Sales/Use/Excise Taxes: If you desire for us to prepare your sales/Use/Excise tax returns we will complete the returns for you, including pre-payment forms, if any, depending on your State requirements. The copy of the completed return will be provided to you electronically via email (or on our website), at the end of each month/quarter, for you to sign, and mail with payment. It is your responsibility, as the business owner, to provide us with accurate sales/use information on which we will base the completion of your returns.
Income Tax: SB Suite will provide for you any and all year end financial reports needed to file year-end state and federal income tax returns. Should you choose to have us prepare your taxes, we will do so using the financial reports that we prepare as part of our bookkeeping services, along with any additional information you provide. In addition to the financial reports we may prepare for you as part of our bookkeeping/accounting services, we may require additional information at tax time relating to your business and personal information. Your tax return(s) may be prepared and signed by SB Suite, or one of our network third party tax preparers who include CPAs and IRS Enrolled Agents.
Incorporation/LLC Formation Services
SB Suite is only preparing and filing your Corporate/LLC formation papers. If you decide to use our corporation/LLC formation services, we will file your request based on a short questionnaire we will require you to complete. SB Suite is NOT a law firm, and at no time is SB Suite acting as your attorney. Our service is not a substitute for the advice of an attorney.
Service Fees and Payments
SB Suite will charge all fees, monthly and otherwise, to the Credit Card or Bank Account you specify in your Sign up form. All recurring fees for monthly services will be charged automatically until your services are cancelled IN WRITING. SB Suite will not refund any fees already charged automatically, but will perform any and all services as contracted, up to the month our fees were charged. The One time Set-Up fee, if any, is charged at the time the completed Sign-Up fee form is submitted to SB Suite, and it is non-refundable. Other arrangements for fees may be made by agreement in writing, on a case by case basis. Should SB Suite be unable to collect fees for its services, SB Suite shall be entitled to any and all costs incurred to collect such fees, including, but not limited to, penalties, interest (at the them prevailing rate), and legal fees.
Additional fees apply for the following: 1. Year-End “13th month” – Any additional work performed by SB Suite, above and beyond its normal monthly services, which include any changes to already completed financials. Additional fees will also apply to any change requests that are made after client has had “reasonable” time to review financials that are initially sent by SB Suite; 2. Adjustments to monthly fees already charged – In cases where a client submits documents at year-end or for serveral months at a time, and SB Suite determines that the transaction count is higher than than used for the initial monthly fee quote, SB Suite shall be entitled to back charge for the additional transactions for every month at issue. 3. W-2 and other tax documentation – While our payroll services include W-2s at year-end for your active employees, Additional fees will apply for employees who are inactive or were terminated during the year. If you signed up for one of our franchise/group special packages, your W-2s will be processed at no additional charge, up to the alloted employee count in that package. Any W-2s beyond the alloted employee count will be charged at $10.00 per form; 3. Copies of financials, tax returns and reports – Requested copies of any financials or tax returns or reports that were already provided to Client as part of our normal services, will will be charged at: $20.00 per copy.
TRADEMARKS AND COPYRIGHTS
SB Suite, sbsuite.com, and other graphics, logos, and service names used on this web site are the trademarks of Small Business Suite, Inc. All other brands and names (including third-party product names) are the property of their respective owners. All Content in the Site is protected by copyrights, trademarks, or other intellectual property rights. Accordingly, No material from this website may be copied, reproduced, republished, uploaded, posted, transmitted, commercialized or distributed in any way, except that you may download one copy of the materials on any single computer for your personal, or small business use only, provided you keep intact all copyright and other proprietary notices. Modification of the materials or use of the materials for any other purpose is a violation of our Intellectual Property rights and our content providers’ Intellectual Property rights. Except for those third party materials as designated, all rights, title and interest in and to the materials on this site (including but not limited to all copyrights, trademarks, service marks, trade names and all derivative works) are owned or controlled by and shall remain at all time vested in SB Suite and its content providers.
We do not make any warranty that the content on this site, including all financial statements as part of your account, satisfies general or specific government regulations that may be applicable. We provide unaudited bookkeeping, tax and payroll services, and as such, all work prepared by SB Suite are non-audited compilations of information provided by you as the user. The content was developed for use in the United States, and neither our content providers nor we make any representation concerning the content when used in any other country.
We do not give financial or legal advice, nor do we provide financial auditing services. Your reliance upon information and content obtained by you at or through this site is solely at your own risk. Neither we nor our content providers assume any liability or responsibility for damage or injury to you, other persons or property arising from any use of any product, information, idea or instruction contained in the content or services provided to you.
YOU USE THIS SITE AND OUR SERVICES AND THE MATERIAL AND INFORMATION ON THE SITE AND OUR SERVICES AT YOUR OWN RISK. SB SUITE SHALL NOT BE LIABLE FOR ANY DAMAGES ALLEGEDLY SUSTAINED ARISING OUT OF USE OF THE SITE OR OUR SERVICES, AND INCLUDING ANY CONSEQUENTIAL, SPECIAL, OR SIMILAR DAMAGES, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
If you choose to become a member of SB Suite, you agree to: (a) provide true, accurate, current and complete information about yourself and (b) maintain and promptly update the Account Information to keep it true, accurate, current and complete. If you provide any information that is false, inaccurate, not current or incomplete, we may suspend or terminate your account and refuse any and all current and future use of the Site and our services without notice to you. Upon registration, if applicable, you may choose an account and password designation. You are responsible for maintaining the confidentiality of the password and account and are fully responsible for all activities that occur under your password or account. We reserve the right to suspend or deny, in our sole discretion, your access to all or any portion of the Site with or without notice. You acknowledge and agree that we may immediately deactivate or delete your account and all related information and files in your account, at any time, and bar any further access to such files or the Site.
We value your privacy, and we do everything within our reach to keep your information private and secure. We take technical, contractual and administrative steps to protect against the loss, misuse, alteration of information, and to prevent unauthorized access to or disclosure of member and site information. However, SB Suite is not responsible for security breaches by Third Parties, which we could not have prevented by reasonable security measures. Such breaches include: hacking, viruses, data tracking and data capture undertaken without SB Suite’s permission, and other security breaches. At no time, shall users’ individual personal or business information be disclosed to any third party, for any commercial reasons unless prior authorization is obtained from you. We may, however use the information you provide us to offer and suggest services and products that may be provided by third parties, that may be of benefit to you.
THIRD PARTY SITES
To provide you with a more personalized experience, we may have links throughout the Site which may be links or banners of advertisers and/or partners. These links will take you outside the Site. The linked sites are not under our control and we are not responsible for the contents of any linked site or any link contained in a linked site, or any changes or updates to such sites. We are not responsible for webcasting or any other form of transmission received from any linked site. We are also not responsible for the availability of such sites or third party resources, nor do we endorse any particular content, or advertising, product, or other materials available on such third party sites. Please refer to the privacy and security policies of these individual sites.
The Site is being operated from within the United States of America, and we only offer our services and products to small businesses located within the United States. We make no representation that the Content in the Site is appropriate or available for use in other locations, and access to them from territories where their content or service is illegal is prohibited. Those who choose to access the Site from other locations do so on their own risk and are responsible for compliance with applicable laws. Any claim relating to the Site, the services provided by SB Suite shall be governed by the laws of the state of California, and any disputes arising out of our services shall be submitted for binding arbitration in the county of Los Angeles, CA. If any provision of this Agreement is held to be illegal or unenforceable, then such section shall be eliminated or limited to the minimum extent necessary and the remainder (including any revised portion of the agreement) shall remain and have full force and effect.